The 9 Best ABA Scheduling Software Platforms in 2026

A salon booking app needs to know two things: who’s free and how long a haircut takes.

An ABA schedule has to respect rules that calendar never sees. The BACB requires RBTs to be supervised for at least 5% of their monthly service hours, and every session draws down payor-authorized units that expire.

Each session type also maps to a CPT code such as 97153 or 97155, billed in 15-minute units (no stylist has ever needed a modifier for a trim). Good ABA scheduling software keeps all of that in view while you move sessions around, and these nine platforms each handle it differently.

Here’s the short list before the details:

Passage Health is the best ABA scheduling software in 2026 for clinics that want scheduling connected to clinical and billing work, because sessions tie to authorizations and flow into notes and claims in one easy-to-learn system.

Rethink Behavioral Health (RethinkBH) offers an AI scheduling add-on, CentralReach brings native AI scheduling for large organizations, and Theralytics pairs budget pricing with supervision tracking. AlohaABA links scheduling to payroll.

Artemis ABA adds AI matching on Salesforce, Lumary suits multi-state groups needing EVV, MeasurePM builds authorization-aware schedules, and ABA Schedules is a standalone optimizer that runs beside your current system.

Platform	Best for	All-in-one or standalone	Starting price (as of Oct. 2026)
Passage Health	Scheduling tied to notes and billing	All-in-one	Quote only
RethinkBH	Add-on AI optimization	All-in-one	From $20/user/mo (indicative)
CentralReach	Large, multi-site organizations	All-in-one	Quote only
Theralytics	Budget clinics tracking supervision	All-in-one	$20/client/mo per module
AlohaABA	Scheduling plus payroll	Practice management, clinical add-on	$29.99/staff/mo
Artemis ABA	AI matching on Salesforce	All-in-one	$39.99/user/mo
Lumary	Multi-state groups needing EVV	Practice management, clinical via partner	Quote only
MeasurePM	Schedules that build themselves	All-in-one	Quote only
ABA Schedules	Optimization beside your PM	Standalone	$9/person/mo

What ABA scheduling software has to handle

A calendar shows time. An ABA scheduler has to show time, money, and compliance at once, which comes down to five jobs.

Authorizations: Each learner’s authorization caps hours or units for a date range, so the scheduler should show what’s used, what’s booked, and what’s left before you add a session. With new adaptive behavior codes arriving in January 2027, also check how the system updates its code tables.

Credentials and supervision: Sessions need staff with the right certification, and RBT supervision has to clear the BACB’s 5% monthly minimum. Strong tools match by credential and track supervision hours from the schedule itself.

Cancellations and coverage: When an RBT calls out, you need a fast way to see who’s qualified, free, and already familiar with the learner, then rebook without wrecking the authorization math.

Travel: In-home and community sessions add drive time, mileage, and sometimes EVV. Federal EVV rules cover Medicaid personal care and home health visits, and some states, such as Colorado, extend EVV to behavioral therapies, so requirements vary by state.

Utilization: Owners need to see whether learners are getting their authorized hours and whether staff calendars are full, without building a pivot table every week.

1. Passage Health: best overall ABA scheduling inside an all-in-one platform

This is the scheduler for clinics that want every booked session to already know its authorization, its billing code, and the note it’ll become.

Best for: Small and large ABA or multi-disciplinary clinics that want scheduling, session notes, and claims in one place, with a team that onboards you 1:1.

Scheduling strengths: You can view the calendar by learner or team member in a New Daily View (one column per person), a Weekly view with availability side by side, or a Monthly grid.

The June 2026 calendar upgrades added color-coded session and event types, drag and drop, multi-day events, filters that persist across views, and Bulk Action to cancel, unassign, or archive many events at once.

Pick a learner’s active authorization on an event, and a utilization bar shows billed, completed, scheduled, this event, and remaining hours or units, including recurring series. Over-limit events turn orange with warning banners, so problems surface before you save.

For coverage, the scheduler can rank team members by care-team match, availability, fewest conflicts, and most upcoming hours with that learner, filtered by certification level. Find time shows slots where everyone (or at least half) is free, and cancelled events get a Rebook action.

That panel is rolled out per organization, so confirm it’s on for your account. An Action Items Panel beside the calendar lists cancellations, unassigned sessions, authorizations expiring within 45 days, and learners running under or over their weekly authorized pace.

Sessions carry billing codes such as 97153 and 97155, so they flow into notes and claims, while lunch, travel, and admin stay separate as non-billable events. Schedulers can create and edit events in the mobile app, too.

Rachel Massey, Co-Owner/Director of Clinical Services at Monarch Prep, credits the platform’s ease of use with simplifying the team’s processes.

Pricing: Pricing is by quote, with a demo and no free trial.

Limitations: Its scheduling suggests and flags, with ranked team-member matches and authorization warnings, but a person still builds the schedule. Dedicated optimizers go further on automatic schedule building.

2. RethinkBH: best for adding AI optimization to a connected platform

RethinkBH is the pick for practices that want a full platform today and the option to bolt on AI optimization when they’re ready.

Best for: Start-up through enterprise practices that want scheduling, data collection, billing, and clinical documentation in one system, with AI scheduling available as a paid add-on.

Scheduling strengths: The included scheduler offers individual, group, and list calendar views, saved filters, and status markers for billable, cancelled, and authorization-issue sessions.

Authorization tracking shows right on the schedule, and billable, non-billable, and travel hours appear per staff member.

RethinkBH rebuilt scheduling on September 15, 2026, with drag-and-drop rescheduling (it says the old way took 15 to 20 clicks), color-coded alerts when appointments exceed authorized units, easier schedule swapping, and faster recurring-series edits.

The add-on, AI Scheduling Powered by TheraDriver, weighs availability, authorizations, skills, location, caseload, and drive time, then rebuilds the schedule after cancellations.

RethinkBH reports about 18% fewer cancellations and a 20 to 60% rise in staff utilization with the add-on, based on data from 250+ ABA partners. It also states it can meet state-specific EVV standards, which matters if you serve learners in a state where EVV applies.

Pricing: As of October 2026, RethinkBH’s comparison page says pricing starts as low as $20 per user per month and calls the figures indicative, so expect a custom quote. The AI scheduling add-on has no published price.

Limitations: The optimization engine comes from a third party, so you’re adding a partner to the stack. Payroll isn’t part of its listed modules, which means timesheets head to another tool.

3. CentralReach: best for large organizations that want native AI scheduling

CentralReach is the broad, long-established platform for large, multi-location organizations, and CR ScheduleAI is its native AI scheduler.

Best for: Enterprise and multi-disciplinary organizations scheduling across many sites, both in-home and center-based. Per a July 2026 CentralReach press release, it serves over 4,600 ABA practices.

Scheduling strengths: CR ScheduleAI balances availability, credentials, and client needs while managing authorization hours, payor requirements, and credentialing. It also automates checks for authorization limits and labor law requirements.

Route optimization lets you weigh drive time against using authorized hours, and built-in analytics track provider utilization and efficiency. Cancellations, reschedules, and conflicts are handled inside the scheduling system.

Two ScheduleAI features are still marked coming soon: Embedded Cancellations, which re-optimizes after provider cancellations, and Interactive Drafts, for bulk edits and partial publishing of an optimized schedule.

Outside the calendar, CR Mobile handles offline data collection and EVV-compliant workflows. NoteDraftAI and ClaimCheckAI cover session notes and claim audits, so the schedule sits inside a much larger AI lineup.

Pricing: Pricing is by quote for both the enterprise platform and CR Essentials, a separate product for start-up and small practices with its own login.

Limitations: It’s modular, with many separately branded products, so confirm which ones your quote covers. For a smaller clinic, it’s a lot of system to configure and pay for, and CentralReach routes small practices to CR Essentials.

4. Theralytics: best for budget-conscious clinics that track supervision closely

Theralytics is the ABA scheduler that shows its price up front and keeps a close eye on supervision hours.

Best for: Independent BCBAs, start-ups, and growing multi-location clinics that want published pricing and an all-in-one system created by a BCBA.

Scheduling strengths: Filter by location (clinics, schools, or in-home regions), search by staff or learner, and book by activity, such as assessment or parent training, with room and resource allocation.

Real-time checks catch conflicts while you match client preferences, authorizations, and staff availability.

RBT supervision is tracked against BACB standards with color-coded reports, which makes the 5% minimum easier to watch. Drive time, mileage, and travel time are calculated automatically for billing and staff reimbursement.

A Smart Scheduling report matches provider availability and geographic proximity with client needs, and recurring appointments are supported. Billing graphs show billable and non-billable hours alongside cancellation rates.

The mobile app handles EVV-ready clock-in and clock-out. Theralytics also holds ONC Health IT certification (November 2025) and a completed SOC 2 Type II examination (December 2025), a rare combination on this list.

Pricing: As of October 2026, Theralytics charges $20 per client per month per module (or $30 per user), and $30 per client per month for practice management and data collection combined (or $45 per user).

Expect a 10-client or 10-user minimum, plus a monthly floor of $200 or $300 depending on the package.

Limitations: There’s no AI schedule optimization, since Smart Scheduling is a report. Its site lists contract terms two ways, so confirm contract length, and check whether the minimums fit a very small caseload.

5. AlohaABA: best for connecting the schedule to payroll

AlohaABA is the best ABA scheduling choice for practices that want every drive-time block and break to land correctly in payroll.

Best for: Practice-management-first clinics, often pairing AlohaABA with a separate clinical tool, that want scheduling, billing, and payroll under one login.

Scheduling strengths: Views include day, week, month, list, and timeline, with multiple schedules side by side.

You can book billable sessions, non-billable time, drive time, mileage, and breaks as separate appointment types, and set any of them to recur.

AlohaABA says its scheduler prevents over-scheduling beyond client authorization hours and verifies authorization utilization during booking. Sessions capture staff and client signatures, time, date, and a geotag.

Credential expiration reminders help keep certifications current. Because drive time and breaks live on the schedule, payroll can track them along with mileage, multiple hourly rates, and overtime by state rules, then export to ADP, Paychex, or Paylocity.

EVV runs through a Sandata integration, and TheraDriver is listed as an AI scheduling integration if you want optimization later.

Pricing: As of October 2026, Practice Management costs $29.99 per staff member per month with unlimited clients and no implementation fee, and native Data Collection adds $10 per client per month. A 30-day free trial is available.

Limitations: There’s no native AI scheduling, and staff matching, utilization reporting, and cancellation handling aren’t described on its scheduling page. Ask to see a call-out and rebook in the demo before you commit.

6. Artemis ABA: best for AI-assisted staff matching on Salesforce

Best for: ABA practices, from solo BCBAs to multi-location groups, that want AI scheduling on a Salesforce foundation, with billing support available through parent company Plutus Health.

Scheduling strengths: Each appointment is checked against authorized units and payor rules during booking, and you can see available versus booked hours before scheduling. Therapists are matched automatically by real-time availability, credentials, and preferences.

Smart Match Search pairs learners with providers by needs, availability, location, and qualifications, and the AI Scheduling feature aims to fill open slots and prevent conflicts. Cancellations use predefined reasons, and reports cover cancellations, authorizations, and RBT supervision.

Appointments can include a supervising provider, repeat daily, weekly, or monthly, and show scheduled versus delivered hours. The Day Planner supports drag and drop, and EVV appears on both pricing tiers.

On the clinical side, AI Session Notes (launched November 2025) and AI Treatment Plans keep BCBAs in the review seat, and a parent dashboard lets families view the schedule.

Pricing: As of October 2026, the Emerging plan is $39.99 per user per month after a 30-day free trial (card required), and Enterprise is custom-priced. Contracts are month-to-month.

Limitations: Emerging includes “Basic scheduling,” while “Advanced scheduling” sits on the custom Enterprise tier, so check what your plan covers. Drive time isn’t described, and Salesforce-based configuration plus a 30- to 60-day implementation deserve a demo question.

7. Lumary: best for multi-state organizations that need EVV

Best for: Mid-to-large organizations running many locations across states, especially those billing Medicaid where EVV applies. Lumary is built on Salesforce, which also invests in it.

Scheduling strengths: Full Workforce Visibility matches clients with clinicians by availability, expertise, and qualifications while checking payor authorization compliance. Scheduling ties into billing and authorizations as one connected workflow, and multi-location scheduling is centralized.

Lumary transmits EVV for scheduled appointments, with Sandata listed among its integrations. Automated SMS reminders let employees and clients confirm or cancel, and those updates flow back into the schedule.

Reporting tracks staff utilization, cancellations, and supervision percentages, which are the three numbers you’d want in any weekly ops review. Payroll connects through ADP, Viventium, Workday, or UKG integrations.

Lumary reports that 360 Behavioral Health (23 locations and nearly 3,000 clients) saw revenue rise 20% after going live. If you want optimizer-style scheduling on top, ABA Schedules lists Lumary among the PM systems its customers run.

Pricing: Pricing is by quote, with a demo request on every product page.

Limitations: Clinical data collection comes from partner Hi Rasmus, so you’ll run a second system for notes and data. No AI optimization or drive-time routing appears on its scheduling page, and the Salesforce-based setup suits larger organizations.

8. MeasurePM: best for authorization-aware schedules that build themselves

Best for: Mid-size and multi-site clinics that want data collection, scheduling, and billing in one platform, with a parent and caregiver portal.

Scheduling strengths: MeasurePM says its AI factors therapist availability, caseload capacity, and client authorizations together, so booked sessions are ones that can be billed.

Staff credentials get checked before anything is booked, and MeasurePM says sessions populate automatically around availability and caseload.

The calendar supports drag and drop in day and week views, color-coded by therapist, learner, or location, and every clinic’s calendar is managed from one place. Email and SMS reminders go to clients and staff.

Supervision tracking shows past and projected supervision hours, which helps you plan ahead of the 5% minimum. Once a session happens, it moves into billing as an authorization-matched claim and into data collection for the note.

Families can check upcoming sessions in the portal, and MeasurePM describes the platform as HIPAA-compliant with end-to-end encryption.

Pricing: Pricing is by quote, with month-to-month plans and discounts when you bundle modules.

Limitations: The AI scheduling claim comes without a named feature or published detail, and EVV, drive-time tools, and a call-out workflow didn’t turn up on its pages. Its public footprint is smaller, so ask for references from clinics like yours.

9. ABA Schedules: best for standalone optimization beside your current PM

ABA Schedules is the best choice for scheduling teams that want a full optimizer while keeping their practice management system.

Best for: Practices that already run a PM such as CentralReach, Lumary, or RethinkBH (its customers use all three) and want automatic schedule building on top. No official partnership is named, so confirm how your system connects.

Scheduling strengths: The engine loads authorizations, supervision ratios, drive time, certifications, staff availability, client preferences, learner pairings, and recurring schedules. Soft rules nudge, hard rules block, and critical rules halt the publish.

When a therapist calls out, what ABA Schedules calls its patented Solution Generator ranks every qualified replacement by clinical fit, payor eligibility, and learner compatibility. Staff and caregivers get a mobile app in English and Spanish.

Draft mode allows up to ten drafts per location, and only schedulers use the tool directly, while BCBAs and RBTs stay in your PM. Changes write back to the PM only when a user triggers them.

Per ABA Schedules, Action Behavior Centers, an ABA provider, runs more than 300 locations on the platform. It’s HIPAA-compliant with a BAA, and SOC 2 is listed as “In progress.”

Pricing: As of October 2026, Growth costs $9 per person per month for practices up to 75 clients, where a person means each active employee and each active client. Enterprise (76 to 500+ clients) is custom-priced.

As a hypothetical, a practice with 60 clients and 50 staff would count 110 people, or about $990 a month on Growth.

Limitations: It’s a second system beside your PM, with its own login and sync to maintain. No EVV is mentioned, so EVV still runs through your PM or your state’s system.

Which ABA scheduler fits your clinic?

Decide first whether you want one system or two, since that splits this list cleanly.

One system, clinical through billing: The top pick, RethinkBH, CentralReach, Theralytics, Artemis ABA, and MeasurePM keep the schedule, notes, and claims together, so a moved session updates everything downstream.

Practice management with a clinical partner: AlohaABA and Lumary run the schedule and billing, while clinical data comes from a partner tool you’ll also need to evaluate.

An optimizer on top: ABA Schedules, or RethinkBH’s TheraDriver add-on, go furthest on automatic schedule building, with a second vendor to manage and pay.

In any demo, I’d ask the vendor to move a session to another RBT and then show you the claim. That’s where scheduling mistakes turn into denials, and it’s the fastest way to see whether the calendar and billing agree.

Where ABA scheduling goes next

Within a few years, AI will likely build the first draft of most ABA schedules and suggest coverage when someone calls out. CentralReach, Artemis ABA, and ABA Schedules already ship versions of that, and RethinkBH sells it as an add-on.

Drafting a schedule will get cheap. The deciding factor will be whether that schedule talks to authorizations, session notes, and billing, because a perfectly optimized week that bills the wrong code only gets you denied faster (a speed record nobody wants).

FAQ

What features should ABA scheduling software have?

At minimum, it should track authorizations on the schedule, match staff by credential and availability, handle cancellations and rebooking, and report on utilization and supervision. If you serve learners in-home, add drive time and, where your state requires it, EVV.

Can ABA scheduling software track insurance authorizations?

Yes, most ABA scheduling software ties sessions to a learner’s authorization and warns when bookings approach or exceed authorized units. Some systems warn while others block the booking, so ask which behavior you’ll get and whether admins can override it.

Does ABA scheduling software help with RBT supervision requirements?

Many platforms track supervision hours from the schedule, which helps you stay above the BACB minimum of 5% of an RBT’s monthly service hours. Theralytics, Lumary, and ABA Schedules, for example, report supervision percentages or track supervision against BACB standards.